If youre waiting until the last minute to complete an assignment because you like that rush you get from being under pressure, and you think thats when you do your best work, think again.
While it may be true that youll finish the work quicker because the pressure makes you move faster, is it that youre finishing the work because youve done your best, or are you ending the work because youve run out of time? Did you have time to put the finishing touches on it, or did you raise the bar, taking your work to a new level? Probably not.
Instead, you threw something together, was satisfied with mediocre, took chances that nothing would go wrong, created a lot of unnecessary stress for yourself, and then plopped down to start procrastinating all over again.
Breaking the Habit
Procrastination is a habit that can be broken. You just have to get out of the habit of procrastinating, and get into the habit of doing the work. Instead of agonizing over the thought of doing the work, and concocting every conceivable reason not to start, there are some things you can do right now to help you end this madness and begin overcoming procrastination right now.
Do you have the skills to do the work? Often, youre given an assignment that you might lack the skills to do. If you have to write a report but youre not very confident about your writing abilities, the thought of creating it will make you miserable.
Not having the proper skills for a task makes you less self-confident, and that will make you procrastinate. Try delegating this project to someone better suited to it. Then, enroll in a business writing class to improve your skills.
Look at the task differently Instead of looking at the project as one huge job, and being overwhelmed by it, break it up into smaller projects, and set deadlines for each phase.
Setting deadlines, even when youre working on a project alone, gives you a goal to work toward. You could even tell a co-worker that youd like to discuss each phase of the project with him or her, and give specific dates youd like to meet. Your co-worker might not know anything about what youre doing (or care), but your putting deadlines in place will help you get started and will keep you motivated.
Could technology make the job easier? Computer software has been written to perform absolute magic. If you know how to use it the right way, youll be able to complete the work much faster and can easily turn a full-day project into something finished in minutes.
You might not like that type of work. When its something you dont like to do but have to do, dont spend your valuable time agonizing over it. Schedule time on your calendar to do it so you can get it over with and off your mind.
How organized are you? Getting organized will help any situation. You might be jotting down ideas on sticky notes, various note pads, dinner napkins, and everything else that was nearby when youd had a thought. If only you could find them now. Youve perhaps spent time pulling together articles and reference material for a special report, but have no idea where they are. You walk into your office only to be greeted by mountains of incomplete work. Before you can even get started, youre already overwhelmed. Youll look for any excuse not to do the work.
Get organized so you can find everything when you need it and have a clear mind to get it done.
Do you have enough to do? Its the strangest thing, but you may find that when you have too much time on your hands, youre nowhere near as productive as you are when you have large projects to complete or major milestones to reach. If you dont feel busy, you could get bored, and that usually leads to procrastination.
Stretch yourself, and set out to accomplish more than you think you can. You could end up accomplishing goals you never thought possible.
To break the procrastination habit, get as creative in coming up with ideas of how to get the work done as you are in thinking of reasons not to do it. Planning ahead and getting everything you need to complete the job, including acquiring the right skills, will help you reduce the stress caused by it.
Peggy Duncan is a personal productivity expert and popular workshop leader. Her training topics for busy professionals cover organization, time management, and technology. Shes authored several books: Put Time Management to Work and Live the Life You Want; Conquer Email Overload with Better Habits, Etiquette, and Outlook 2003; and Just Show Me Which Button to Click! in PowerPoint 2003 (PSC Press). Visit her on the Web at www.PeggyDuncan.com for more timesaving tips, and subscribe to her free Webzine, COPE.